Mastering the Freelance Puzzle
Specs
Services
- Internal Software
- Web Application Development
- UX/UI Design
- Information Architecture
- Database Management
- Solution Architecture
Technologies
- Next.js
- React.js
- Typescript
- Tailwind
- Zod form validation
- Kinde authentication
- Vercel Postgres serverless database
- Prisma ORM
- Radix UI primitives
- Resend email platform
- GitHub Actions CI/CD
- TanStack Table
Timeline
- 4 Weeks Development
- Ongoing Feedback Loop
Deliverables
- Internal Web Application
- Concierge Support
Results
KPIs
10×Budget Accuracy
8+Hours per Week Saved
100%Elimination of Manual Errors
100%Client Satisfaction
We helped StrawberryFrog transform their freelance requisition process with a centralized software solution, streamlining communication, improving visibility, and enabling efficient talent management.
What the Client Says
This has revolutionized our resource requisition process. We've not only drastically reduced the time our admins spend on requisitions, but we've also seen a significant boost in efficiency and accuracy. The launch was seamless, and the tool has truly freed up valuable admin time and saved our business time and money.
We've saved hours weekly, significantly reduced manual errors, and gained real-time spend visibility. This tool isn't just a tool; it's a strategic asset.
The platform provides a clean, centralized view of our active talent pipeline, enabling us to stay organized, on budget, and agile without sacrificing accuracy. The build and implementation were incredibly smooth thanks to Jason and his team's thoughtful, responsive, and collaborative approach.
Working with Jason and his team has been a game-changer for StrawberryFrog. The custom requisition platform they built transformed our freelance and vendor operations, seamlessly centralizing PO generation, talent tracking, budget management, and burn rate monitoring.
We highly recommend UNDEFINEDstate to anyone looking to optimize operations stress-free.
Client
StrawberryFrog, a New York City creative agency, was facing significant challenges managing their freelancers requisition process. With an extensive client base and an ever-increasing demand for specialized skills, the agency relied heavily on freelancers to supplement their in-house team. However, their existing manual processes were proving to be inefficient, time-consuming, and prone to error.
Challenge
The key challenges they faced included:
- Disorganized Communication: Freelance requests were scattered across multiple channels, making it difficult to keep track.
- Lack of Visibility: The agency had no centralized system to monitor the status of freelance requisitions, leading to delays and miscommunications.
- Inaccurate Budgeting: Without a structured system, it was challenging to accurately estimate project costs and manage budgets effectively.
Product
To address these challenges, we developed a custom software solution to streamline the entire freelance requisition process from initial request to completion.
The key features of the software solution included:
- Centralized Requisition Portal: A user-friendly web-based portal where project managers could submit freelance requests, specifying the required skills, project details, and deadlines.
- Automated Workflow: The system automated the approval process, routing requests to the appropriate decision-makers based on predefined rules and hierarchies.
- Reporting and Analytics: Comprehensive reporting and analytics capabilities provided insights into freelancer performance, project costs, and resource utilization, enabling data-driven decision-making.
- Searchable Relational Database: Ensuring data integrity, efficient querying, scalability, robust security, and powerful reporting capabilities for a seamless and insightful experience.
The implementation of the software solution yielded:
- Streamlined Communication: The centralized requisition portal eliminated scattered communication, ensuring all requests were captured and tracked in a single location.
- Improved Visibility: Project managers and stakeholders gained real-time visibility into the status of freelance requisitions, enabling proactive management and timely decision-making.
- Accurate Budgeting: With better visibility into project costs and resource utilization, the agency could accurately forecast budgets and optimize resource allocation. Resulting in a ??% improvement in budget forecasting accuracy.
- Productivity Boost: By eliminating manual tasks and automating workflows, the agency experienced a significant increase in productivity, allowing project managers to focus on core creative tasks.
- Freelancer Satisfaction: The streamlined process and transparent communication enhanced the agency's reputation among freelancers, making it easier to attract and retain top talent.
Overall, the custom solution transformed StrawberryFrog's operations, enabling efficient scaling while maintaining high quality and client satisfaction.